Administrative Coordinator

Location: Las Vegas, NV

Type: Full Time

Min. Experience: Experienced

Partners in School Innovation (Partners) is transforming public education in profound ways by training and empowering change agents to close the gap in school and student achievement in underserved schools that educate significant numbers of children of color. Through our collaboration with leaders, teachers, and schools, Partners has impacted over 30,000 students by supporting the creation and continuous improvement of vibrant learning environments for every student, regardless of background.

At Partners we are looking for exceptional people to scale our transformative approach nationally, reaching more than 50% of US students of color living in poverty by 2022.

The Administrative Coordinator for the Nevada Region will be responsible for:

Setting Up and Managing our Regional Office:

  • Ordering, configuring and storing all necessary furniture and supplies for new office space.
  • Ensuring all utilities are activated, maintained and working correctly, e.g., internet, phone, water.
  • Creating individual workspaces for team members.
  • Continuous management of office space (supply orders, maintenance, upkeep)

Travel Coordination for Regional Team Members:

  • Working within allotted budget to coordinate flight, lodging, and ground transportation.
  • Ensuring that all accounts payable are on time (i.e., sending Credit Card authorization forms in advance)

Network Coordination. Tending to the practical aspects of space, calendaring, technology and materials:

  • Scheduling and calendaring all network sessions with Partners team members and school/district leaders.
  • Ensuring all materials are ordered/printed before each network session.
  • Arranging all food and beverage orders.
  • Maintaining the online network document repository (assure materials are uploaded and kept in a timely fashion).
  • Other

Nevada Accounts Receivable. Making sure we collect our earned revenue on-time:

  • Understanding the payment terms of Nevada contracts.
  • Monitoring the status of variable service payments and following up with appropriate staff.
  • Billing and coordinating payment with county offices.
  • Scheduling
  • Coordinating the calendars of all Directors who are managing teams.
  • Organizing all regional meetings and events (i.e., Whole Group Learning, team meetings, All-Staff meetings)

YOU’LL COME WITH...

  • Minimum of three years full-time experience; in an education or nonprofit setting preferred.
  • Demonstrated ability to use Microsoft Office – specifically Word, PowerPoint, Excel – and Internet researching capabilities; familiarity with the Google application suite a plus.  
  • High ability to construct and edit emails, documents, and presentations.
  • Experience scheduling appointments, organizing meetings or events, working with vendors, interacting with customers, and coordinating travel.
  • Comfort and ability working alone as well as in group settings (most Nevada staff will spend the majority of their time on-site in schools and district offices).
  • A Bachelor's degree in Business Administration or a similar major is preferred.

YOUR PROFILE…

  • Collaborative, ordered herder. You’re super organized and have a head for anticipating and tending to details; you apply great follow-through and execution skills to achieve ideal results. A natural at collaborating with a variety of functions and personalities across geographies, and know how to prioritize and manage expectations while supporting multiple projects. You take the initiative to find the answers you need and put new processes in place.
  • Fun. You’re a people-person wih thigh EQ and a keen sense of humor. Even though you’re serious about your work, you have a light-hearted style and don’t take yourself (or others) too seriously. Your colleagues look forward to spending time with you!
  • Emotionally mature: You’re not easily offended by debate,  pushback and others’ work styles and proclivities.
  • Grounded in perspective. You put the interest of the org first, and don’t get caught up in politics or noise and will hold the organizational line - yet you also understand that tending to the human nature of the work can make or break results.
  • A great communicator. You actively listen and ask smart questions. You’re an articulate speaker. You know how to be candid and kind at the same time, and bravely tackle conflicts with a solution-based approach built on facts, empathy and win/win outcomes. You get the most out of “what is” while keeping a constant eye on “what can be.”
  • A natural problem solver. You love challenges and aren't easily discouraged. You’re a resilient, proactive tactician; you see roadblocks before you hit them, and look for creative solutions to get the job done.
  • An awesome team member.  You get the interrelatedness of what we all do. You know the importance of leveraging divergent viewpoints for the betterment of the work, and also know when it’s time to graciously move on. You show up strong when your team members need you. You keep your colleagues accountable for their stuff, and you’re receptive and humble when they hold you responsible.
  • Caring. Your moral compass is active, and you’re highly ethical. Your intentions are transparent and you are well-grounded in integrity and empathy. You’re kind to others, even when it involves intense disagreement.
  • An agile, lifelong learner with a Growth Mindset. You pick things up quickly and think critically; you’re intellectually curious and deeply committed to learning and growing, even when it’s tough-going – you persevere through mistakes and failure.
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